What personal data we collect and why we collect it
WATERAGRI pursues two societal goals: (1) produce and market locally adapted solutions that improve nutrient and water retention, (2) inform, influence or steer local, national or supranational policies in relation to nutrient and water management in (European) agriculture (refer to Deliverable 8.3 Policy Impact Strategy to learn more about how WATERAGIR intends to influence policies). WATERAGRI also pursues a scientific goal of enhancing the academic knowledge base on sustainable water and nutrient management practices in agriculture.
WATERAGRI intends to pursue its goals in a participatory manner through a multi-actor approach. Stakeholders are identified through consortium members and other stakeholders. All stakeholders are asked to consent to the storage and use of their personal data through an online form. The following data is collected about stakeholders in the WATERAGRI stakeholder register:
- Last Name of Stakeholder
- First Name of Stakeholder
- Role in Project
- Type of Stakeholder (from the 22 pre-defined categories)
- Expectations (or also potential driving factors)
Being placed in the WATERAGRI stakeholder register allows the research consortium to tailor their interaction to the stakeholders needs and interests. Stakeholder engagement is critical for the success of the project, but we understand that interaction with and in a research project may not be in line with each stakeholder’s interest. Thus, understanding stakeholders interests and needs is important to avoid stakeholder fatigue while providing interested stakeholders means for being kept informed, interacting or even co-deciding.
While the project intends to achieve its (academic) goals in as much of a participatory manner as possible it is also limited in time and funds. Hence, not all actors that would want to partake in the project may be possibly included to the degree that they would want to. At the same time other actors may be relied upon more heavily than they had anticipated. The consortium will take the utmost care in considering all stakeholders needs and desires, but may, unintentionally or because of its projects’ limitations fail to do so.
The personal data you provide to the WATERAGRI stakeholder register are subject to processing and are stored in a file under the responsibility of the University of Oulu. We use your data only for reasons relating to:
- processing of your requests,
- the invitation to partake in WATERAGRI engagement workshops, consultation workshops related to WATERAGRI solutions, events relating to outreach and advocacy that highlight the policy importance of WATERAGRI outputs and outcomes, and other similar events that foster WATERAGRI societal goals,
- the invitation to provide comments and or feedback on WATERAGRI scientific outputs such as publications, technical briefs and assessments, technical conferences and other similar activities that foster WATEAGRI academic goals,
- any other requests to partake in WATERAGRI specific surveys, with your additional explicit consent.
Your personal data are not allowed to be used by any third party, except as provided by the law and this Policy.
The WATERAGRI stakeholder register collects and processes information that is considered purely personal data, as well as other information that is not considered as such. The WATERAGRI stakeholder register does not collect or process sensitive personal data, namely, data related to a user’s health, sex life, sexual orientation, genetic or biometric data, or data revealing one’s racial or ethnic origin, political opinions, or religious or philosophical beliefs. When you are placed in the WATERAGRI stakeholder register, we collect the information you provide us, including your e-mail. The personal information we collect will be only used for the defined, explicit, and legitimate purposes explained to you and will not be further processed in a manner incompatible with those purposes. Moreover, we limit the collection to only that information that is appropriate, relevant and necessary for the purposes explained to you. If not required by law, we will not obtain your consent before collecting your personal data from third parties. Instead, it will be deemed that you have previously given such consent to any third party from whom WATERAGRI receives such information.
The consent is valid until further notice. You have the right to withdraw your consent at any time. You do this by contacting firstname.lastname@example.org or email@example.com. We will in this case cease to process personal data that we have collected based on this consent. However, data included in results that have already been obtained will not be affected by the withdrawal of your consent. Certain data may also be archived in accordance with Finnish law.
You have the right of access to information about the personal data we process about you. You also have the right to have incorrect personal data about you corrected. If you have a complaint about our processing of your personal data, you can contact our data protection officer via firstname.lastname@example.org or email@example.com. You also have the right to submit a complaint to the supervisory authority (i.e. Fininsh Data Protection Agency), if you think that we process your personal data incorrectly.
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